Management Consulting – Corporate Report Writing

Since creation, man, more than any other creature, has maintained his distinction through his ability to keep records of the events that affect his existence, simply by writing them down in report form. This practice took on a deeper dimension in the wake of man’s ability to form organizations, underscoring the importance of report writing in modern society for purposeful human interactions.

Without report writing, organization owners, industry managers, and individuals would have found it increasingly difficult, if not impossible, to carry out their assigned tasks; Perform your duties and manage your concerns satisfactorily. In fact, report writing is a functional requirement in the daily operation of any human enterprise.

It is true that it is from the practice of report writing that valuable records of corporate entities/organizations are kept; departmental activities are monitored; Important decisions/policies that affect the lives of organizations and individuals are made, as well as rules and regulations that govern the behavior of individuals within organizations are formulated and enforced.

What is a report?

A report refers to a document that provides an account of something witnessed or examined, or of work performed, or of an investigation together with any conclusions reached as a result of the investigation.

Why have a report?

Reports may be written for many reasons, for example, they may be intended to:

(I inform

(ii) recommends

(iii) Motivate

(iv) Promote or play aside in the debate

(V) Persuade

(vi) Printing

(vii) Registration

(viii) Reinforce or build on existing situations or beliefs

(ix) Instructions

In addition, they may have more complex goals, such as changing people’s attitudes or doing several things simultaneously for one group of people and for different groups.

Report Types

In general, reports can be classified according to their content, periodicity, length or form as follows:

. oral reports

. written reports

. regular reports

.Ad hoc reports

.Short or long reports

. narrative reports

. Eyewitness reports

. Technical Reports

. Feasibility or progress reports

. Visitor reports

Qualities of a report

When writing a report, what you are looking for is a structured document where the facts are clearly stated so that the arguments flow naturally towards the conclusions reached. A good report should highlight some basic features such as:

1. It has to be in writing, orally or by convention

2. It is intended to produce decisions or actions.

3. It has to be factual, convincing and unbiased

4. The language, tone and choice of words must be clear, appropriate, precise, simple and unambiguous.

5. It must be well planned, well worded, sequential in presentation, logical and unified in thought, as well as lucid in reading.

6. You must be purposeful, results-oriented, clear in your direction and must be as concise as possible without rambling or delving into superfluous matters.

7. It must be a complete document, which does not require the reader to read or refer to any point in said report.

8. You must deal with a specific problem and a single problem so that you are coherent and can look at the problem in all its ramifications.

report format

Reports can be submitted in any of the following ways:

1. Letter form

2. Notes form

3. Fill out the form

4. Schematic presentation

5. Document of many pages

6. Mixed form

Report structure

(a title

(b) Address

c) Date

(d) Introduction

(e) Terms of reference

f) Procedure

g) Findings

h) Findings

(i) Recommendations

(j) Name and writer

Finally, a full form report cannot have more than five of these parts, while the many page form report, which is in book form, can have all the parts mentioned above.