Neat and simple checklist to simplify and organize the sending of holiday cards.
Here’s a step-by-step checklist to make it simple and easy to send those holiday cards on time.
1. SIMPLIFY / REDUCE YOUR LIST
The most important reason to send a card is how it will make people feel. With that in mind, go ahead and make some cuts. For example, keep only the following people on your card list:
- Family and friends who send you cards would be hurt if you didn’t send them a card.
- People who exchange updates with you every year.
- The older people you know don’t get many cards, they don’t have computers, and for whom getting a card means a lot to them. As you get older, you begin to lose friends and family. Receiving cards during the holidays can be a great comfort.
2. START EARLY AND PREPARE THE “INGREDIENTS”
If you can, start a couple of weeks before Thanksgiving. Divide your tasks into manageable chunks as shown below. During the weeks leading up to Thanksgiving, live to do 2 or 4 of these tasks.
- Update your address book and mailing label lists and print the labels (I recommend using a Word template for address labels from Avery)
- Print or collect your return address labels.
- Buy Christmas stamps from the post office online. They are usually available for Thanksgiving. If you order early, you never have to worry about your local office running out.
- Make sure you have the correct number of cards. Buy cards immediately after the holidays when they are on sale.
- If you send photo cards, choose your photo and order them.
- If you send out a holiday newsletter, start outlining the things you want to include.
- If you send images within a card, choose one and duplicate it.
- Write the first draft of your Newsletter.
3. GATHER YOUR INGREDIENTS AND MAIL THEM. In week 1 after Thanksgiving, do the following. You can do most of these while watching your favorite TV shows.
- Put return address labels on all your envelopes. Try to make 20 to 50 cards at a time.
- Put stamps on all your envelopes.
In week 2 after Thanksgiving, take the following steps.
- Place recipient address labels on cards
- Make your final edit, then print and fold your holiday newsletters (if you have one) and place them inside the cards.
- Place each card with its sealed envelope and address.
- Divide your stamped address cards into sets of 5 to 10 cards each.
- Write personal notes and sign your cards. Every day he works on a card game. Get a plastic bag to carry the cards. Whenever you have to wait somewhere, like in a doctor’s office. If you really don’t want to spend time on personal notes, you can order pre-printed cards. If you do, you can skip this step.
- Send the set of cards.
Make a series every day or two and even if you have 100 cards, you will have them all personalized and shipped in 7-10 days. If you have more than 100 cards, go back to Step One and Simplify. Or start a week or two earlier. I wish you a happy and healthy vacation!
© 2006 Ariane Benefit, MSEd